Compliance guide
Spray Record Keeping for UK Grounds Teams
What professional users are generally expected to record when applying pesticides and fertiliser on a golf course or sports facility, and how that fits into TurfHubHQ.
What records do I need to keep when applying pesticides or fertiliser?
Professional users applying plant protection products in the UK are generally expected to keep a record of each application: the date, the product used, the area or surface treated, the quantity or rate applied, who carried it out, and the weather conditions at the time. The same good practice applies to fertiliser and other treatments, even where it isn't a strict legal requirement — it's the record you'll want if a question ever comes up about what was applied and when.
How long do I need to keep spray records?
Official guidance for professional pesticide users typically recommends keeping records for a minimum of three years, but retention periods can depend on the specific product and the regulation that applies to it. Always confirm the current requirement for your product against your product label and the latest HSE / Chemicals Regulation Division guidance rather than relying on a fixed rule of thumb.
How does TurfHubHQ help with spray records?
TurfHubHQ's Records module lets you log spray, fertiliser and other applications with date, area, operator, product (pulled from your live Inventory), quantity and weather conditions attached to every entry — and saving a record with a product and quantity really deducts that amount from Inventory, so your stock stays accurate. TurfHubHQ stores what your team enters; it never calculates or recommends application rates, and pesticide, fertiliser and chemical decisions should always be checked against the product label and current regulations.
General information, not advice
This page is general information to help you understand the topic — it is not legal or professional advice. Requirements vary by equipment, product and site; always confirm current requirements with HSE guidance, your product label, or a qualified advisor.